Job Description
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Assisting with travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
Salary Range: 30,000-35,000
Qualifications:
- Associate or bachelor’s degree in business administration, Office Management, or a related field (preferred)
- Proven experience in an administrative or office support role (typically 2+ years).
- Experience with managing travel arrangements and scheduling (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment and basic troubleshooting.
- Experience with document management systems or similar software (preferred)
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to maintain professionalism in all interactions
- Exceptional organizational abilities and attention to detail.
- Ability to prioritize tasks and manage time effectively
- Demonstrated commitment to maintaining confidentiality and integrity.
- Understanding of health-safety, environmental, and quality management systems (preferred).